SAMHA Teams Interested in Hosting

**Link to APPLICATION FORM ** Please review content below prior to submitting an application**

Hosting Tournaments

We are providing the opportunity for all teams to consider the option of hosting a St. Albert and area tournament for the 2019/20 season. We have analyzed the ice availability and have established ice for one team/group of teams to facilitate on the following tentative dates:

* Potential provincial tournament dates

Benefits of hosting a tournament:

• An opportunity to participate in a tournament for divisions/tiers that may not have many options
• Fundraising to offset team fees
• No travel required

Considerations:

• The number of teams that can be accepted into the tournament will depend on ice availability
• The team/group of teams organizing the tournament will need to come up with seed money to cover any initial costs to run the tournament (e.g. medals, shirts, programs)
• The tournament ice will likely be distributed over two or more facilities (e.g. Jarome Iginla/Kinex complex, Servus Credit Union Place or perhaps outside of St. Albert)
• The team/group of teams will be responsible for running the tournament from start to finish. The SAMHA office will be available to provide consultative support only. Prior to applying to host a tournament as a team (or group of teams), at least 50% of parents within the team(s) MUST be in support of hosting. A parent vote is required prior to applying and parents will need to be aware of the following volunteer commitments:

Mandatory

• Tournament Chair - oversees all tournament volunteers, delegates work, and acts as the primary point of contact for visiting teams
• Treasurer - opens and manages a tournament bank account, establishes a tournament budget, collects and counts all cash, supplies a float for each draw, prepares financial statements following the tournament
• Volunteer Coordinator - slots volunteers into shifts and facilitates changes as needed
• Game Sheet Coordinator - creates roster labels for game sheets prior to tournament, collects and uploads all game sheets for Hockey Alberta, supplies hard copies to SAMHA office following the tournament
• Timekeepers and Scorekeepers for each game - includes a minimum of one person for the clock, one for the game sheet and potentially additional volunteers to run the music and penalty boxes
• Scheduler - creates the tournament schedule and submits draws to the SAMHA Ice Allocator, schedules and pay referees for each game
• Scoresheet Representative - updates rink scoresheet or online scoresheet so participating teams can track game times
• Discipline Committee Members - reviews and handles any discipline issues (must include a SAMHA board member)
• Selection Committee Members - decides on teams to be accepted, sends out notifications, collects team rosters and send to SAMHA office

Optional

• Silent Auction Table Coordinator and representatives - obtains silent auction items, collects cash, manages raffle tickets, obtains AGLC license (also applies to 50/50 draws)
• 50/50 Coordinator and ticket sellers - sells tickets before, after and during games, coordinate 50/50 draw
• Special Events and Awards Coordinator - Plans and executes special activities and awards e.g. skills competition, heart and hustle game awards, tournament medals
• Shopper(s) - buy 50/50 ticket roles, food and drinks, ticket containers
• Program Coordinator - designs, creates and prints tournament programs (include tournament rules, rosters, local information, sponsor information)

Additional Information:

• All tournament information must be submitted for approval to the HOCVP before the application will be considered.
• The online application form will go live September 27
• Teams/groups will be notified ASAP

Questions? Contact Shannon Maisano, Admin Assistant 780-459-4052 or adminassistant@samha.ca